Category: General Business

We discuss general business topics, growth tactics and marketing ideas. Any ideas of interest to business owners are welcome.

  • 5 Tips to Increase the Value of Your Accounting

    5 Tips to Increase the Value of Your Accounting

    5 Tips to Increase the Value of Your Accounting

    ​With tax season in full swing, you may be looking for ways to increase the value of your accounting. Maybe you’re hoping to expand your client base. Or perhaps you’d like to give your loyal customers a service upgrade. Whatever the reason, you can implement some or all of the tips below to ensure your accounting services are indispensable.

    ​1. ​​​Be an advisor

    The first way you can increase the value of your accounting for customers ​is by taking on the role of an advisor.

    ​By advisor, ​I don’t mean financial advisor. But as an accountant you can help ​customers find the best solutions for their businesses.

    Accountants not only ​help clients navigate ​tax forms or complete the company payroll every week, but they also have interesting insight into the pulse of their clients’ business.

    Think about it. Who would have a better picture of a business’ financial health than their accountant? 

    And you can use that to your advantage.​ ​Use the information you already have to better direct customers to the services you think they would benefit most from. 

    For example, you may have a customer who comes to you for assistance on after the fact taxes​. But​ they also express that they are struggling when it comes ​to monitoring the fiscal health of their business. 

    That’s when you can step in to suggest additional services or software that can help.

    Remember, most of the time people come to accountants because they’re in need of an expert. ​So ​don’t hesitate to give your expert opinion where you think it serves customers most.

    ​2. ​​​​Market beyond products and services

    ​When it comes to ​B2B services or even individualized services, a major mistake providers make is marketing their products or services more than they market their experience. 

    ​Nevertheless, ​a lot of the times ​your ideal customer is looking for more than a quick-fix. Instead, they are looking for a long term solution to a problem they have.

    ​As an accounting firm, you can leverage that need to increase the value of your accounting. How? 

    Market your experience, knowledge and expertise as part of the products and services clients get. More importantly, deliver on that promise​. Take the time to demonstrate to each client how your ​knowledge base makes you a good match to fill the gaps in their accounting needs. 

    ​3. Help your clients reach their goals

    ​For a good chunk of customers, accounting can seem like an exceptionally daunting back end function.

    ​And while this may have ​already earned a lot of accountants superhero capes in the eyes of their customers, there’s always room for improvement.

    ​A good way to increase the value of your accounting services is to let your clients know that you care about their personal or business goals.

    This is an especially a good tactic if you’re hoping to add value to your business beyond tax season. So feel free to ask your clients what they see for their business down the line, and ​​tailor services that can help them reach those milestones.

    ​For example, for clients looking to grow their business, suggest taking a look at their cash flow patterns, pricing options, etc. and help them find places where they could grow their revenue.

    ​Or look at it another way.

    ​Let’s say you have a customer that’s ​struggling to turn a profit. Offer to take a closer look at their finances and provide them with ​forecasts that can give greater insight ​​on areas where they could scale back, save money or increase rates.

    ​4. ​Make your business tech-friendly 

    ​Technology has managed to simplify business platforms in numerous industries. And accounting is no different.

    While you may be used to handling​ the behind the scene functions of many of your customer businesses, you also need to spend time making sure that the front-end of your business is user friendly.

    Luckily, you can use technology to do that. 

    ​Consider investing in tools that can help both you and your customers, such as: 

    • Cloud based data systems that allows clients to access their data at anytime from anywhere.
    • Go paperless and use an online invoice services
    • Implement the use of more automated tools to streamline your business
    • Add an online portal that gives clients easy access to all their information in one place

    ​5. Up your services

    ​While tax season can be a busy time for ​accountants, things can start to slow down after April. 

    But there a few ways you can keep busy during the rest of the year and increase the value of your accounting.

    In fact, one of the best ways ​is to expand the services you offer. Here a few areas where you can consider bulking up your ​accounting: 

    • ​Bank Loan Prep
    • ​Small Business financial planning
    • ​Business formation and legal filing compliance

    ​In summary…

    ​At the end of the day, there’s no point in reinventing the wheel if you’re clients are already happy. However, if you’re looking to make the wheel run a bit smoother or set your accounting apart from other firms then incorporating some of the tips above ​might just wind up being a great ​starting point.

  • How to attract quality referrals online and by social media

    How to attract quality referrals online and by social media

    How to attract quality referrals online and by social media

    In today’s internet reliant world, business need to attract quality referrals online and by social media in order to thrive. This article covers the basics of how you can transform online hits and social media likes into clients. 

    Unfortunately, not all social media likes and visits to your website are created equal. 

    You can’t turn every person who interacts with your business online into a customer. On the other hand, with a firm understanding of how to attract quality referrals online and by social media, you can turn a greater percentage of those hits into customers. 

    Here are a few tips on how:

    Develop useful blog content

    Are you guilty of churning out content on your blog without giving much thought to how readers can apply that information? 

    Well, this is one of the biggest mistakes businesses make online.

    Sometimes, turning a web visitor into a customer is all about marketing. 

    If you’re looking at ways to attract quality referrals online and by social media, you want to make sure your online content is not only relevant, but also proposes a solution to a problem your clients or potential clients might have. 

    In other words, use blogs posts to do more than just inform. Think about common problems your target customers have and propose a solution to that problem. 

    More importantly, present your business or service as one of the more simplistic options available to solve the problem. 

    Make reviews visible

    Online reviews are among the best ways to win over new clients. Hearing what other people think of a product or service plays a key role in help us decide if that product or service is right for us.  

    So you want to make sure that costumers who give good reviews are doing so on well-known, highly visibile sites and social media pages. 

    Some good review sites to recommend to clients include: yelp, facebook reviews, and google to name a few. 

    Likewise, don’t overlook the importance of regularly asking happy customers to leave reviews. This is another important part of how to attract referrals online and by social media. 

    In fact, each time you successfully complete a job or fill an order make a habit to ask your customers to give an online review. You can even do this through an automatic email list. 

    Additionally, highlight some of your best customer reviews or testimonials on your website. And display those testimonials in an area on of your website that’s highly visible. 

    Ask your clients for referrals! 

    Want to know how to ask your clients for good referrals? Check out our blog post

    Know where to find your audience

    Attract quality referrals and online and by social media

    Let’s be honest. Managing social media takes a lot of time. 

    A guest article written by Spela Grasic of Cheeky Monkey Media estimates that driving up quality referral traffic is all about optimizing social media pages — a process that can take up to 10 hours a week! 

    That’s time that most business owners don’t have. 

    But you have other options. One option is to spend more time optimizing the social media page where your target audience spends most of their time.

    For example, if your target market happens to be industry executives, prioritize optimizing your LinkedIn page. 

    But what if your target customers are younger? 

    Then, ideally, you should spend more time optimizing your pages on Facebook and Twitter.  

    Following these three tips alone can attract quality referrals online and by social media to your business and help you build a bigger customer base. 

  • Foolproof ways to pay off student debt

    Foolproof ways to pay off student debt

    Foolproof ways to pay off student debt

     If you feel trapped in an endless cycle and find yourself looking for foolproof ways to pay off student debt, then this article is definitely for you. Paying off student loans can have you feeling like a hamster caught in a wheel, but it does not have to be that way. You can quickly pay off any student loans you owe and even save some money by just making a few small adjustments to your monthly payments. 

    Debt can be a hard road to haul — but the journey can be especially difficult if you’re just getting your life started. 

    Although student loans can be a great option for those who want to go to college but can’t afford it, they can also be pesky to pay off once you graduate. 

    With a little research, and some persistence, you can take the hassle out of paying off your loans. 

    How? 

    Check out these foolproof ways to pay off student debt and save money. 

    Refinance

    We’ve all heard of refinancing a home mortgage or car loan, but did you know you can also refinance your student loan? 

    While the most common type of student loan is the 10-year loan, you can cut down the time it takes to repay the loan by refinancing to a 5-year loan program. 

    The biggest benefit here is the shorter loan period. Although you might have a bigger monthly payment, you’ll actually pay less in interest. 

    But what if you can’t make a bigger monthly payment? 

    Another option is refinancing to lower your interest rate while keeping the period of the loan the same. 

    But a word to the wise: 

    Resist the temptation to lower your monthly payments by extending the period of the loan. Although these deals typically feature a lower interest rate, you’ll actually pay more in interest in the long run.  

    Make extra payments

    Another way you can pay off your student loans faster and still save money is by making extra payments. 

    But you may be wondering, ‘how can making extra payments save me money?’ 

    Well, like other foolproof ways to pay off student debt, the aim here is to save money by lowering the amount of interest you pay. 

    In theory, extra payments can reduce the overall balance you owe, and therefore, reduce the overall interest you’ll pay. 

    However, keep in mind that this method may not be as effective on low-interest loans. 

    In fact, if you increasing the amount you pay every month, it’s probably better to tackle the loan with the highest interest rate first.  

    Take this example: 

    On a $35,00 student loan, with an interest rate of 6.5 percent, you typically pay around $398 a month. 

    If you commit to increase your monthly payment by $100 a month, (making your payment $498), it will take you only 7 and half years to pay off the loan. More importantly, you’ll save $3,489 in interest fees. 

    For those who haven’t started college…

     For those who haven’t started college yet, there’s a  chance you might be able to graduate from college completely debt free. 

    How is that possible?

    Well, it starts well it starts long before you get your acceptance letter. 

    The best of the foolproof ways to pay off student debt is to limit the amount loans you take out in the first place. 

    Start by identifying how much you’ll need for college before you apply. College Data is a great reference to use. 

    Consider how much you’ll need for tuition, fees, on-campus living, books and supplies and other expenses. 

    The final total can help you determine how many scholarships you should apply for and whether you need federal aid. You may even find that you can pay off some program fees through a part-time job.

    Knowing this amount can also help you determine if your dream school is financially practical.  

    Do the footwork in advance, and you may not need a student loan. And frankly, not taking out a loan is probably one of the best foolproof ways to pay off student debt. 

  • Why small businesses can benefit from outsourcing

    Why small businesses can benefit from outsourcing

    Why small businesses can benefit from outsourcing

    For many, the idea that small business can profit from outsourcing some tasks might not sit well. But there’s definitely a benefit to dropping the conventional mode of hiring a specially trained employee in parts of your business that are more on the operative side than the functional end. Here are just a few reasons why small business can profit from outsourcing.    

    As a small business owner, you can’t do it all.  

    While it might be a somewhat novel notion, you also don’t have to hire some to perform every duty involved in running your business. 

    In fact, of all businesses, small business stands to gain the most from outsourcing. 

    Take a look at how and why small business can profit from outsourcing.

    It’s cheaper

    Among the best reasons why small business can profit from outsourcing is because, in many cases, outsourcing is actually less expensive. 

    Think about it for a second. 

    Although you might have to pay a sign-up fee or any subsequent service fees, you don’t pay for anything beyond the cost of labor. 

    In other words, there’s no commitment in terms of benefits, paid vacation leave, etc. for another employee. 

    So, in the long run, you’re more likely to save money. 

    But be sure you keep this key point in mind:

    While outsourcing can be a cheaper option, it’s not ideal if you’re in the startup phase or don’t have a steady income. 

    What should I outsource? 

    Of course, when it comes to how small business can profit from outsourcing, some services are better than others. 

    As a standard rule of thumb, you should never outsource functions that are key to developing the main product or service you provide. 

    However, you might want to consider outsourcing any “behind-the-scenes” operations, including:

    • Payroll, finances & bookkeeping 
    • Shipping
    • Administrative tasks, HR functions
    • Marketing, advertising and promotion

    Learn more about how AccuPay can help you outsource your payroll needs.

    Provides varied talent and expertise

    When you outsource a task to another company, you’ll gain access to a team of highly trained individuals in one specific field.  

    What do I mean? 

    Companies provide business to business (or B2B) services typically bring on highly skilled professionals with expertise in a specialized area of service. 

    This model allows them to offer exceptional service in a few select areas of expertise. 

    So rather than having one or two employees that specialize in accounting, for example, you’ll gain access to an overall wider range of expertise and experience in accounting. 

    That’s really the most effective way small business can profit from outsourcing. More people on hand, who are specifically trained to handle a task or function are less likely to err and more likely to develop a better end result. 

    Saves time, resources and staff labor

    The last thing you want to be doing as a small business owner is scrambling against a clock, stretching your budget too thin or wearing out your employees. 

    For that reason, small business can profit from outsourcing by eliminating “extraneous” tasks in a day. 

    And rather than have one employee in charge of a number of highly skilled tasks, they can instead focus on the main duties they were hired to perform in the first place. 

    More importantly, when you outsource some functions (let’s take shipping and fulfillment for example), you’re not obligated to spend the extra time, money or labor to upkeep the facilities needed to manage those tasks. 

    Essentially, that means that by outsourcing you can actually save money and be more effective with the work force and resources you currently have. 

  • 4 Tax-effective retirement strategies

    4 Tax-effective retirement strategies

    4 Tax-effective retirement strategies

    These tax-effective retirement strategies can keep your taxes in check as you start another chapter of your life. Read on for a look at how you can manage just how much of your retirement income is taxed.

    Retirement is an exciting time. If you don’t understand the principles behind taxable income in retirement, however, it can also be a confusing time. 

    There are a number of tax-effective retirement strategies you can apply to navigate taxes in your retirement years. 

    1. Make withdrawals from taxable accounts FIRST 

    It’s tempting to withdraw funds tax-free accounts (like Roth IRA’s) first since there’s no obligation to Uncle Sam. 

    But unless you’re 70 years of age or older, resist the urge to pull this money. 

    Why? You’ll see more growth the longer you keep funds in a tax-exempt account.  

    Instead, follow these tax-effective retirement strategies when it comes to withdrawal order:

    • 1Taxable accounts (mutual funds, stocks, bonds, etc.)
    • 2Tax-deferred accounts
    • 3Tax-exempt accounts

    If you’re over the age of 70 1/2 years, however, you want to pull the Required Minimum Distributions from any tax-deferred or tax-exempt accounts you have FIRST. That way, you’re not subject to an IRS penalty. 

    2. Go for long-term capital gains

    There’s a reason taxable retirement savings tactics aren’t as popular as their tax-free counterparts. 

    Taxable investments may leave many retirees feeling like they’re losing out a portion of their financial gains. For that reason, it can be tempting to get and sell as soon as you start seeing returns. 

    Don’t do it. 

    Two types of taxes can be applied to profits you see from taxable investments: short-term and long-term capital gains taxes. 

    Short-term capital gains (assets that you’ve held for less than a year and sold) are taxed at the same rate as regular income tax. That typically ranges anywhere from 10 to 37 percent depending on your tax bracket. 

    But Long-term capital gains (assets you’ve held for more than a year) are usually never taxed over 15 percent. 

    3. Keep your tax bracket down

    The higher your tax bracket, the more you’ll pay in income taxes. 

    Retirement account withdrawals can easily bump you into the next tax bracket and increase the amount you pay. 

    Ideally, you want to keep your income tax bracket under 15 percent. And there are a couple of ways you can do that. 

    • 1Reduce expenses. Keeping your expenses low in retirement means that you’ll make smaller withdrawals, which equals less taxable income.  
    • 2Predetermine your ideal tax bracket. If you have a clear idea of a marginal tax rate, you can determine where you want to be when you factor in any additional taxable income. Then withdraw from both taxable and nontaxable sources as needed. 

    4. Give yourself options

    Overall, the best tax-effective retirement strategies rely on one simple principle: having a diversity of taxable and non-taxable accounts to rely on. 

    That’s why it’s really important in your working years to place money into several different accounts of different forms. 

    That way you have more flexibility and can take control of how much taxes are being pulled from your retirement. 

  • Steps to a Successful Safety Audit

    Steps to a Successful Safety Audit

    Steps to a Successful Safety Audit

    Safety is paramount to every business, and as a business owner you need to know what are the essential steps to a successful safety audit. If you’re looking for good tips on how to make the work environment a safer place, keep reading.  

    Do you need to know what are the steps to a successful safety audit? We’ve got you covered. 

    Safety audits sound intimidating, but they’re actually easy to complete and extremely beneficial to the overall health of your workplace environment. 

    In fact, you can even complete a self-safety audit. All you need is a group of knowledgeable employees to  assess the different areas of compliance.

    Follow these 5 steps to have a successful safety audit. 

    1. Get a diverse group of auditors

    You can complete a self-audit by creating an internal auditing team comprised of employees and supervisors from different departments. 

    Managers, production line workers and even members of your HR department can be included in this team.

     Getting individuals from different areas of work and specialties will lend varied expertise to the audit that can give more insight on areas of improvement.  

    The more varied your group of auditors, the more comprehensive the safety audit will be. 

    2. Be thorough

    Once you’ve established who your safety auditors are, it’s time to start self-assessing. 

    You can use one of these self-audit checklists as a guide. 

    Keep in mind that depending on the nature of your company, the amount and types of safety factors you’ll have to check will vary. 

    But no matter if you oversee a microchip manufacturer or a CPA firm, one of the 5 key steps to a successful safety audit is to be as comprehensive and thorough as possible. 

    Among the key things you should check for include: 

    3. Look for areas of improvement

    When it comes to workplace safety, there are always going to be areas where we can do better. 

    And that’s not a bad thing. In fact, the most important piece of the 5 steps to a successful safety audit is to conduct the audit with an eye for areas of improvement. 

    Not only will that help you determine where the safety hazards in your company lie, but also it will actually help you mitigate the chances of workplace injuries or lawsuits. 

    4. Create a quick corrective action plan

    Once you’ve assessed where the safety problems in your business are, you need to develop an action plan to fix them. 

    Some fixes might be simple, while others may take more time. However, you really want to make the changes as soon as possible. 

    Set up a plan with clear deadlines and goals built-in.

    Give yourself a clear time frame establishing when and how you plan on addressing any safety issues. That will help ensure the job gets done and doesn’t get forgotten as you take on other tasks or projects. 

    5. Make audit results and action plan public

    Lastly, but far from least, post the results of the safety audit and any action plan you’ve created in areas where all employees can easily see them.

    The purpose of this is twofold: 

    Firstly, your employees will appreciate being kept in the loop — which will increase the overall safety awareness in the work environment. 

    Secondly, it acts as another layer of accountability that will help you (or the audit team) stick to the goals set aside in the corrective action plan. 

    Stay on top of these 5 steps and conduct an annual safety review. If you do, you’re guaranteed to have a successful safety audit every time. 

  • How to ask your clients for good referrals

    How to ask your clients for good referrals

    How to ask your clients for good referrals

    As a business owner you should know how to ask your clients for good referrals. No one goes into business to settle for a mediocrity growth rate. You want to grow your business. You want more of your prospective clients to enjoy what you have to offer. One sure way to get more clients is to ask for referrals. Read on for some super valuable tips. 

    Curious to know how to ask your clients for good referrals? 

    If you own a business, you know that to be successful your business has to keep growing. 

    So what’s the key to growing your company and attracting new clients? Word of mouth. 

    People still heavily rely on what their peers say about a particular company, service or experience.

    That’s one of the best reasons why you should rely on your current clientele to vouch for you and your work. 

    But happy clients don’t always  equal voluntary raving reviews or new leads. 

    So how do you go about getting leads that actually go somewhere? Check out these tips on how to ask your clients for good referrals. 

    Tip #1: Share your own referrals

    You know when people say that you have to give more in order to get more? 

    Same goes for your business. If you want quality referrals, GIVE quality referrals, especially to your clients. 

    If you give a client a good lead, and they know you’re behind it, more often than not they’ll reciprocate and try to recommend a contact from their own network to you. 

    Tip #2: Make it intuitive

    Really want to know how to ask your clients for good referrals? Make it a no brainer for them to do so. 

    Think about it, when Amazon asks you to rate your experience with a seller or a product, what they’re really asking you to do is give a referral. A good review can generate really promising leads. 

    And it works. Just consider how many times you scroll through the reviews on a product before you purchase. 

    The same concept can be applied to your business. 

    Ask clients to give you good reviews in a way that makes the process easy and intuitive for them. 

    After you’ve completed a project for them, add them to an automatic email list that will direct them to the appropriate place to give a review, whether it’s Yelp, Google reviews, etc. 

    If you want hard leads, create a form that clients can easily fill out on your website if they’re interested and add it to your weekly or monthly newsletter. 

    Tip #3: Incentivize the referral

    When people are content, they aren’t motivated to take additional action.That’s why happy clients don’t always equal a review or glowing recommendation.  

    You can get around this by giving customers that go the extra mile an incentive. 

    Try offering a free or discounted service when customers refer new clients. When the new customer signs up or starts a contract, the person who referred them enjoys the perks, and your business grows.

    Tip #4: Pick the right time and ask

    The tactic on persuading someone to do anything isn’t about how you ask, but when you ask. 

    One of the lesser known secrets on how to ask your clients for good referrals is asking for the referral while the amazing job or service you completed for them is still fresh in their mind. 

    Immediately at the end of a project, send your client a follow up email asking them to leave a review or make a referral.

    So, what do you think about these four tips on how to ask your clients for good referrals? Leave your comments, and please follow these these steps and you’re bound to see your business grow. 

  • 5 Habits For Easy Tax Preparation

    5 Habits For Easy Tax Preparation

    You probably wouldn’t be too surprised to find out the number of Americans who enjoy filing their taxes is low. The tax code is massive, and grows bigger every year. Even tax-professionals don’t like reading it. With a few good habits in the year, you can quickly and easily prepare your return and send it off to the IRS for processing. Here are 5 Habits For Easy Tax Preparation:

    Make Good Record Keeping A Habit

    Easy tax preparation is like housekeeping; a little bit every day is easier than cleaning a whole weekend once a month. Record keeping can be as easy as pens, paper, twelve file folders and some paper clips. For people with smartphones, this is as easy as taking snapshots of the receipts as they come in.

    Keeping track of your revenues and expenses gives you a clear picture of what your profits look like and what your taxes will be. It’s also a way to dodge getting audited – if your records are accurate and you can produce documentation on request, Uncle Sam will largely leave you alone.

    If you didn’t keep good records, then Uncle Sam can make your life a lot more complicated. The IRS is interested in looking closely at returns with unusual claims. You can spend 10x the time, money and stress trying to sort things out after the fact. Installing easy tax preparation habits upfront is much simpler.

    If you’re self-employed, and even if you aren’t, error on the side of recording too much. It’s easy enough to remove inappropriate deductions later, and chances are there are more deductions available to you than you realize.

    For example, not only is there a tax impact on any winnings in a casino, there’s also potential tax impacts on your losses. Losses can be used to offset the gains. Are you keeping a detailed record of this?

    Ideally do your record keeping daily, if you have enough volume to justify it, or weekly. Do it monthly at an absolute minimum.

    Don’t Waste Too Much Time Chasing A Big Tax Return

    It’s important to try to avoid owing money to the IRS. Those payments make an unpleasant dent in your savings and can come with “underpayment penalty charges”.

    It’s also important to avoid going in the other direction as well.

    It’s not “bad” to celebrate a big return at tax time, but it probably means you could have rearranged your finances so you were saving more every month. This money could have been put somewhere where it was gathering interest. Or it could have been paying down mortgages and student loans faster.

    It may seem like nickels and dimes, but wealth is built on nickels and dimes. Windfalls happen, but gradual savings is by far the stronger strategy for building a high net worth.

    Having the IRS hanging onto your money for a year, or multiple years in some cases, is like giving them a loan at 0% interest — wouldn’t you rather that money be working for you?

    Your goal should be to adjust your W-4 federal tax withholding to balance your future ‘refund/balance owing’ amount to be close to $0. Keeping strong records will help here too. You want your return to be efficient.

    Pay For Tax Software

    Doing your taxes by hand is slow, and creates more room for error. Put the pencil and pink eraser down and get your hands on an online tax prep program. Every year, these systems remove massive amounts of human error and take a fraction of the time to use. It’s the gold standard of easy tax preparation

    You can use their knowledge data to answer your questions, the arithmetic will be perfect, and you can e-file your return quickly and easily. The IRS can process them much faster too – which means faster refunds..

    If your returns are more complex, or you’re self-employed, taking your return to an Accountant is a good idea, but do you know what Accountants use? Tax software, software not much different than what you’d be using at home.

    File On time, Every time.

    Unless you like paying late fees, this is a no-brainer.

    If you file late and you owe money, you’ll accrue a 5% penalty for every month it’s late. This does have a ceiling; the penalty can’t exceed 25% of your unpaid taxes.

    Filing late comes with a penalty all to itself. If you’re 60 days late (past the deadline or your extension deadline) the IRS can hit you with the lesser of $135 or an amount equal to 100% of your unpaid taxes.

    Self-employed people who fail to file over three years will stop receiving Social Security credits. Which of course means you’ll see a negative impact down the road when you retire.

    You should file on time even if you can’t pay any outstanding balance. You’ll dodge some of the penalties and you can work with the IRS to come up with a payment plan.

    Invest for the long term

    This for Taxpayers who are getting a bit more sophisticated in their financial sandbox. This won’t necessarily make preparing your taxes easier, but it’s a long term habit worth getting into.

    Yes, look for every deduction you can when it comes to your regular expenses. But once you’ve evolved from ‘saving money’ to ‘investing money’, it’s time to think about how to reduce those tax liabilities.

    The IRS differentiate ‘short term’ and ‘long-term’ investment holdings by whether or not the asset was held more or less than for 365 days.

    Short term capital gains (365 days or less) are taxed at the ordinary income tax rate. Long term capital gains (366 days +) fall into one of three progressive tax brackets, each of which having a lower tax rate than the short term.

    The rates change based on your earnings and your marital status, but you always pay lower rates on long term capital gains. Use this knowledge to plan your investing accordingly.

  • Top eleven behaviors to avoid when on a tight budget

    Top eleven behaviors to avoid when on a tight budget

    In this article we are going to examine the top eleven behaviors to avoid when on a tight budget. 

    So, we know looking for a job isn’t easy. In fact, it can be flat out stressful.

    But you know what’s even worse? Being on a limited, or fixed, income without a safety net.

    Whether you’re newly unemployed or a freshly out of college, the fact of the matter is you must to be cautious about the money you have right now.

    You need money set aside you can fall back on in the event of an emergency. More importantly, you also need enough money to pay your bills.

    Let’s face it: there are probably plenty of things you spend money on every day that you could do without.

    It might be high time you reassess your budget. Start by taking a look at top eleven behaviors to avoid when on a tight budget.

    1. Getting into debt

    On a fixed income? The last thing you need is another credit card or loan.

    Taking out a small loan or opening another line of credit might seem like a great fix initially, but don’t forget that you have to return the money you borrow on top of any interest you accrue. 

    Odds are if you’re on a tight budget, you don’t have the extra money to pay back the interest. 

    And the problem with using credit on a tight budget is it can spiral out of control.

    It might seem like an extreme, but it’s actually very easy to find yourself using one credit card to pay another when things are lean.

    Don’t do it.

    Use your credit card sparingly when you’re on a budget and keep the increments small and manageable.

    And whatever you do, avoid the temptation to open a new account until you’re in a more stable position financially. 

    2. Online shopping

    Here’s another habit that can be hard to break. 

    But breaking it can be well worth it in the long run if you’re tight on cash flow. 

    Think about the things you typically buy online for a moment. 

    Most likely, about 99 percent of the things you purchase aren’t considered necessities.

    And, even if you use bargain websites, your shopping cart totals can rack up.

    That’s not to say you have to deny yourself the pleasure of online shopping for eternity. Instead, just make an effort to purchase things you need or really want when they’re on sale or if you happen to get a significant discount through a coupon or promotion. 

    3. Dining out/nights out

    Sure, once in a while a night out with friends or a good pre-cooked meal isn’t going to hurt.

    The key here is to keep how routinely you go out down to a minimum.

    It’s probably unwise to eat out every day or even every week. But you can treat yourself occasionally. 

    Another thing you want to avoid: spending too many weekends partying with your friends.

    As mentioned before, once in a while won’t hurt. But even then, be careful about how much you spend at these kinds of outings. 

    It’s really easy to end up spending way more than you planned when you’re out and about with friends, especially if you’re drinking. 

    Likewise, try to be frugal when you do go out. Instead of meeting friends for a full out meal, don’t be afraid to suggest meeting for drinks or coffee. You can also try to cut down on your bill by suggesting meeting at a restaurant during their happy hour. 

    4. Uber/Lyft

    Sure, if you don’t have a car, ride-sharing apps Uber and Lyft are a great deal.

    But sometimes you have to think about how often you’re using these kinds of services. If you’re using these kinds of services to attend interviews, than yes, the benefits outweigh the costs.

    However, if you’re regularly using a ride sharing service to go out with friends, hit the gym or head to Starbucks, it’s probably time to rethink that.

    The fact of the matter is while Uber or Lyft are cheaper than some taxi services, your bill can really rack up, especially if you use them often.

    Instead, try taking public transportation or riding your bike.

    5. Purchasing what you can borrow

    It’s nice to have your own things, no one can deny that. 

    But when you’re on a budget there’s are times when you need to compromise. 

    Of the top eleven behaviors to avoid when on a tight budget, one of the biggest one is to avoid purchasing things you can just as easily borrow. 

    This doesn’t necessarily mean you should go around neighborhood borrowing sugar and flour, but it does mean when the option arises to be thrifty you should take advantage of it. 

    For example, let’s say you’re heading out of town for a professional conference and need a high quality camera to take pictures with for your website or social media page. 

    You could drop three-hundred dollars on a brand new camera for this conference. Or you could just ask to borrow a similar camera your friend happens to own. 

    This is an especially good idea for those things you’re only going to use one time and never again. 

    You don’t need to invest money in the things you’ll rarely use, and since it’s unlikely you’ll be asking to borrow them often, most people will be willing to give you a loan. 

    6. Daily Starbucks

    You’ve probably heard this one a lot. But truly, this is a major one of the top eleven behaviors to avoid when on a tight budget. It can also be the easiest to avoid.

    Starbucks is a great convenience, but on a budget, it’s a convenience you can’t afford–especially every day. 

    Why?

    Well, spending five to seven dollars each day can really add up. Let’s say, for argument sake, that you spend an average of $5 per day on your regular Starbucks drink. 

    That’s $35 dollars a week, or about $140 a month. In a lot of cases, that’s money that could go towards paying utility bills like water, trash and sewer.

    Instead, opt in for a nice pot of home brewed coffee and only rely on Starbucks when you need a treat.

    7. Renting an expensive apartment

    You may not think about it, but where you live can be a huge luxury.

    For most people, rent is what eats up a large portion of their cash flow every month.

    But when you’re on a tight budget, rent can be one of the most difficult things to make up.

    Tax deductions can help put some money in your pocket. Here is a great article on the most overlooked tax deductions you can take advantage of now.

    Don’t make the situation harder on yourself by renting an apartment which costs more than you can afford. 

    If you’re only bring in in about $240 every week on unemployment, the last thing you want is for the entire check going toward paying for rent. 

    If you find yourself in this boat, maybe it’s time you relocate or find a roommate. 

    For those who are fresh out of college, moving back in with your parents is also another option. It may not be the most ideal solution, but it can be a good move until you’re financially capable of living on your own. 

    8. Forgetting to budget

    One of the worst of the top eleven behaviors to avoid when on a tight budget not budgeting

    Self-control and discipline are two things everyone needs to master in order to live a happy, healthy life in terms of financials. 

    If you run to the bank, cash your check and instantly start spending on things you can probably do without, it’s time to reassess your priorities.

    Budgeting is a good habit to have no matter your financial circumstances, but its also something that can keep you out of debt when things are tight.

    The key here is to make a list of the important things you need to pay first. These include:

    Top Eleven Behaviors to Avoid When on a Tight Budget

    • bills
    • groceries
    • adding money to your savings
    • health expenses 

    Once you’ve paid all of these things, you can then evaluate any money you have left over. Although most of the time it’s a good idea to set any extra money aside when you’re on a tight budget, treating yourself every once in a while won’t hurt. 

    9. Lending money

    Sometimes helping other people out is the best feeling in the world. The spirit of giving, however, can turn into a problem when you put others over your own well-being. 

    We’ve all heard of those people who give their last dime to help others. And that’s a good behavior to cultivate in yourself–except when every last cent counts.

    Not to say you should never give money to others. But when you’re on a budget, you need to be very cautious about giving or lending money to other people when you could be using those funds to pay rent or your bills. 

    Even after you’ve paid your bills, you want to be putting money aside in case of an emergency. When you give money away, that money is taking right out of your safety net.

    It’s not easy, but try to refrain from lending money out to friends or family when you’re on a budget. 

    If you’re really adamant about helping someone out, try doing something for them instead of giving

    For example, if a person is going through a tough time financially, offer to watch their kids while they’re out looking for jobs or whip up a home cooked meal.

    There are lots of things you can do to aid others without putting your own financial health at risk.

    10. Holding out for the dream job

    This is a problem that a lot of college graduates run into after college. You get your degree and are suddenly faced with the reality that life doesn’t always go the way you’ve planned.

    The mistake a lot of graduates make is choosing to hold out for their ideal position or paycheck instead of buckling down and trying to make money any way they can.

    There are two ways this hurts instead of helps:

    • You earn little to no money during that time
    • You earn little to no experience as well

    Simply put, when you’re not earning any income, you can’t pay your bills. 

    At the same time, the lack of a job–no matter how big or small– also makes you less likely to get hired in the future. 

    Why? 

    Employers are typically looking for people that present themselves as self-starters and have the “fire-in-the-belly” to make things happen. 

    While you might be holding out for your ideal job, what employers see on your resume is a lot of idle time. 

    If want to pay your bills now and in the future, then you need to be willing to embrace the jobs you do land– even if they’re not exactly what you hoped. 

    Sometimes this will mean freelancing. Other times that will just mean taking on the under paying job. 

    Just remember: you’re not married to this job for life. It’s just a stepping stone to help you land the job you’ve always wanted. 

    11. Failing to save

    If you’ve read through this post by now, you might have noticed one common theme running throughout all of these tips: the importance of saving money.

    If there’s any one particular behavior of the top eleven behaviors to avoid when on a tight budget, failing to save money is king.

    Keep in mind, when money is tight, you’re more susceptible to finding yourself in debt because of an emergency or unexpected expense.

    Interested to learn a little about Individual Retirement Accounts (IRA)? Here are five reasons to contribute to an IRA today.

    This is why you need to set money aside. When you have a healthy savings, you’re more prepared to address those unplanned expenses and less likely to depend on a loan or credit to help you get through it.

    More importantly, having savings, helps you address those times when things get particularly lean, like when your unemployment check is delayed. 

    Set money aside whenever you can, even when finances are really good. You never known when those funds just might come in handy. 

    Conclusion

    Now that you have a clear picture of top eleven behaviors to avoid when on a tight budget, you’re better prepared for whatever the future might bring. 

    Remember, even when finances aren’t tight, budgeting is never a bad idea. Maintaining a list of dos and don’ts that are specific to your finances and setting aside a savings goal for every paycheck enables you to take on the world when the going gets tough. 

    As with all finances, weathering through tough times is all about coming up with a game plan and sticking to it. 

    So craft a financial plan that works best for you and you’ll always be prepared for whatever life brings.

    Before you go, what are some other behaviors that we can all avoid when on a tight budget?

  • Estate planning for special needs

    Estate planning for special needs

    The process of estate planning for special needs children comes with some unique considerations. And in many cases, special needs dependents will be financially reliant on others for most of their lives.

    This should be a family-wide conversation. Parents, grandparents, siblings, and even nieces and nephews are all part of the network that lends care and support to a special needs person.

    It’s important to involve everyone. This maximizes the likelihood that they will have the opportunity to live a comfortable, meaningful and happy life.

    Start the conversation

    A good place to start is to discuss how much support the disabled person will need. This involves the family doctor, and any other healthcare professionals involved in their care. The support your special needs relative needs at one phase of his life will different from his needs in another phase.

    Extending the plans out into the future will then involve financial and legal advisors. Dividing up an estate between multiple heirs depends on a number of factors. This includes elements like insurance policies or legal settlements.

    The conversation will need to be ongoing as life evolves. If you have a special needs relative, you will need to include not just the distribution of wealth, but how your special needs relative care will be provided and who will be responsible for overseeing it.

    Establishing a trust

    Estate planning professionals suggest families consider establishing a trust to manage assets intended for the care of your special needs family member. Trusts are set up with very particular purposes in mind and limit disbursements of cash accordingly.

    But why a trust?

    Well, it removes the pressure placed on any one individual. As a precaution, don’t give assets directly to a family member to fund the care of your special needs relative. This is so important, even if it is a sibling because problems are certain to occur. Chances are that those assets will be commingled with the sibling’s assets. This will create more risks when life’s speed bumps arrive (losing a job, unexpected health care costs, lawsuits, etc).

    The second benefit is that monies held in trust won’t block the dependent family member from qualifying for Supplemental Security Income (SSI). Also it does not affect any other federal, state, or local programs designed for the benefit of special needs persons.

    You have a variety of ways to establish a trust. Selecting the right one will depend on:

    • Where the assets are coming from
    • How they will be used during the life of the dependent person and
    • What will happen to any assets remaining at the end of the trustees life

    There are also pooled special needs trusts that can be looked at.

    Each has advantages and disadvantages. Seek the counsel of your CPA or lawyer that is familiar with estate planning so you have do it right.

    Government support

    You can find details specific to the Supplemental Security Income (SSI) at https://www.ssa.gov/

    Currently, Supplemental Social Security Income is up to $735.00 per month. This income depends on the particular circumstances of the special needs person. It’s important when creating financial plans for a special needs person that you ensure compliance with the Social Security guidelines to receive benefits.

    Qualification for financial needs for your special needs relative’s may be affected by assets under his control. Such assets could include inheritances etc. Therefore, is the family decides to establish a trust, it is important to do so before the beneficiary’s 65th birthday.

    Update the plan

    It’s important – regardless of your situation – to regularly review all your estate planning documents. When is the last time you checked who is listed as the beneficiary for your life insurance plan? Or your 401(k)?

    Technically speaking these accounts are non-probate. This means that these companies will distribute assets to the beneficiary they have on file even if it conflicts with a recently updated living will.

    Not surprisingly, there have been cases where assets from a life insurance plan have been transferred to an ex-spouse. This happened simply because the beneficiary hadn’t been updated in decades. Also, consider that if you rolled a 401(k) into an IRA, the new account won’t list your 401(k) beneficiary by default.

    If you have established a trust to manage a special needs person’s care, the trust can be listed as a beneficiary in insurance plans and retirement accounts.

    The needs of your special needs dependant can change over time. Have his or her conditions changed in a way that will affect how much help they will need? Will they need more resources? Will they need less?

    A good rule of thumb is to review your plans every 3-to-5 years. Or anytime your family undergoes a life change (marriages, deaths, etc.). This is the best way to ensure your plans are best suited for your family’s situation.

    Conclusion

    Some families avoid estate planning because it’s unpleasant to think or talk about. However, when it comes to estate planning for special needs people, it’s essential to have those conversations. The more openly families can talk, the better plans they can make.

    AccuPay Systems partners with Estate Planning companies that provide extra help and resources to families that need them. Contact us here for more information.