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  • 4 Tax-effective retirement strategies

    4 Tax-effective retirement strategies

    4 Tax-effective retirement strategies

    These tax-effective retirement strategies can keep your taxes in check as you start another chapter of your life. Read on for a look at how you can manage just how much of your retirement income is taxed.

    Retirement is an exciting time. If you don’t understand the principles behind taxable income in retirement, however, it can also be a confusing time. 

    There are a number of tax-effective retirement strategies you can apply to navigate taxes in your retirement years. 

    1. Make withdrawals from taxable accounts FIRST 

    It’s tempting to withdraw funds tax-free accounts (like Roth IRA’s) first since there’s no obligation to Uncle Sam. 

    But unless you’re 70 years of age or older, resist the urge to pull this money. 

    Why? You’ll see more growth the longer you keep funds in a tax-exempt account.  

    Instead, follow these tax-effective retirement strategies when it comes to withdrawal order:

    • 1Taxable accounts (mutual funds, stocks, bonds, etc.)
    • 2Tax-deferred accounts
    • 3Tax-exempt accounts

    If you’re over the age of 70 1/2 years, however, you want to pull the Required Minimum Distributions from any tax-deferred or tax-exempt accounts you have FIRST. That way, you’re not subject to an IRS penalty. 

    2. Go for long-term capital gains

    There’s a reason taxable retirement savings tactics aren’t as popular as their tax-free counterparts. 

    Taxable investments may leave many retirees feeling like they’re losing out a portion of their financial gains. For that reason, it can be tempting to get and sell as soon as you start seeing returns. 

    Don’t do it. 

    Two types of taxes can be applied to profits you see from taxable investments: short-term and long-term capital gains taxes. 

    Short-term capital gains (assets that you’ve held for less than a year and sold) are taxed at the same rate as regular income tax. That typically ranges anywhere from 10 to 37 percent depending on your tax bracket. 

    But Long-term capital gains (assets you’ve held for more than a year) are usually never taxed over 15 percent. 

    3. Keep your tax bracket down

    The higher your tax bracket, the more you’ll pay in income taxes. 

    Retirement account withdrawals can easily bump you into the next tax bracket and increase the amount you pay. 

    Ideally, you want to keep your income tax bracket under 15 percent. And there are a couple of ways you can do that. 

    • 1Reduce expenses. Keeping your expenses low in retirement means that you’ll make smaller withdrawals, which equals less taxable income.  
    • 2Predetermine your ideal tax bracket. If you have a clear idea of a marginal tax rate, you can determine where you want to be when you factor in any additional taxable income. Then withdraw from both taxable and nontaxable sources as needed. 

    4. Give yourself options

    Overall, the best tax-effective retirement strategies rely on one simple principle: having a diversity of taxable and non-taxable accounts to rely on. 

    That’s why it’s really important in your working years to place money into several different accounts of different forms. 

    That way you have more flexibility and can take control of how much taxes are being pulled from your retirement. 

  • Top Signs of pregnancy-discrimination at work

    Top Signs of pregnancy-discrimination at work

    Top Signs of pregnancy-discrimination at work

    There are some subtle, and not so subtle, signs of pregnancy discrimination at work. If you’re pregnant, it’s important to know that you have rights in the workplace. And those rights are protected by law. If you feel that you are the target of pregnancy discrimination, then now is a good time to get informed. Use this article as a guide to the top signs of pregnancy discrimination at work. 

    You’re pregnant. Congrats! 

    But do you get the sense that your supervisor is far from thrilled? 

    Has your manager made comments suggesting that they’re concerned you won’t be able to do the work required of you as you get further along in your pregnancy? 

    Have your hours been cut back since you found out your were pregnant while other coworkers have not been subjected to similar cuts? 

    What you might be witnessing may just be the signs of pregnancy discrimination at work. 

    What does pregnancy discrimination look like?

    Pregnancy discrimination involves viewing a female applicant or employee as unqualified for a position simply because she pregnant or intents to become pregnant.  

    A woman can also experience pregnancy discrimination if is she has recently had a child or is experiencing a medical condition as a result of a pregnancy. 

    There are a few signs of pregnancy discrimination at work to watch for: 

    They include:

    • Being terminated shortly after informing your boss that you’re expecting
    • Having work hours reduced months before your due date while other employees experience no such cuts. 
    • Your supervisor argues you’re taking too much time off and threatens to fire you even though you’ve been using allotted sick days or PTO to attend doctors appointments.
    • Your employer denies antenatal care as part of your health care policy
    • After discovering you’re pregnant, your boss no longer finds you qualified for a promotion even though they previously indicated you were. 
    • While on maternity leave,  your supervisor refuses to communicate with you and does not inform you of changes in the workplace. 
    • You discuss safety concerns in the workplace with your employer, but they are unwilling to make the necessary accommodations.  

    Know your rights

    The flip side to this issue is that you have rights. 

    If you’re witnessing signs of pregnancy discrimination at work, know that the Pregnancy Discrimination Act protects you. 

    Under the act, pregnancy discrimination is seen as a form of gender discrimination. 

    In essence, the act ensures that pregnant women are not treated any differently from other non-pregnant women in the workplace or men. 

    So make sure you know your rights. 

  • How to read your pay stub

    How to read your pay stub

    How to read your pay stub

    “How to read your pay stub” is easy-read guide to help you learn everything you need to know about the information presented in your pay stub each pay period. That includes: 

    • The difference between a pay stub and a check
    • Gross pay vs net pay
    • What taxes are withheld, and why

    ….. and much much more. Furthermore, even if you have the basics of reading your pay stub down, this ultimate guide can be your key to making sure all the right deductions are made from your check. 

    Getting your first paycheck can be exciting, but getting your first pay stub can be anything but. 

    Unless you have a background in Human Resources or payroll, figuring how to read your pay stub isn’t always easy.

    In fact, it can be downright intimidating if you don’t know where to look and what you’re looking for. 

    If you’re struggling to understand just what exactly each figure on your pay stub is trying to tell you, check out our comprehensive guide on how to read your pay stub. 

    Paycheck vs. pay stub— Is there a difference? 

    You might even be sitting there wondering, “is there a difference of a paycheck vs. a pay stub?” 

    The answer is yes.

    A paycheck is an actual check that you can present to your bank and have deposited in your account. 

    A pay stub, on the other hand, is a document— which sometimes comes attached to the check— that summarizes the amounts of the check and gives other necessary information such as deductions. 

    As direct deposit continues to become the more popular mode of pay, you’re less likely to get a paper copy of your pay stub since you won’t receive a physical check. 

    Pay_Check_Vs_Pay_Stub

    More frequently, you’ll receive an email with a link that will provide the same details you’d see on a physical copy of a pay stub. 

    How to read your pay stub: gross pay vs. net pay 

    One of the real secrets to how to read your pay stub is knowing what distinguishes your gross pay from your net pay. 

    Without understanding the difference, you’ll struggle to get the full picture of what your pay stub is telling you. 

    In short, gross pay is the amount of money you’re paid BEFORE taxes. Net pay (also called “take-home pay”) is what remains after all deductions have been taken out. 

    How is this information critical to understanding how to read your pay stub? 

    Here’s how: 

    Both your gross pay and net pay are listed on your pay stub. Gross pay is also a line item that will be listed on your W2, so it’s important to keep tabs on this number. 

    For more information about completing your W2 & box 12 codes, check out this free guide

    On your pay stub, your gross salary will be broken down into wages you’ve earned for the pay period. 

    This can vary based on how many hours you’ve worked, including any over time, and whether or not there’s been a change in your pay, but on most pay stubs this amount should stay relatively stable. 

    The breakdown:

    Your gross pay is calculated using your regular hourly rate, plus any overtime (typically paid at a time and a half). 

    While pay stub organization can vary based on the employer, you’ll usually find a breakdown of your gross pay looks something like this:

    The number of regular hours worked x your hourly rate = gross pay.

    You want to keep an eye on your gross pay to make sure that your net pay is calculated accurately. 

    From your gross pay, deductions are made. What’s left over is your net pay. 

    Deductions can include everything from taxes to health care and retirement costs (more on that later). 

    Here’s a simple way to know how to read your pay stub when it comes to net pay: 

    Number of hours regularly worked x hourly rate — amount withheld for ALL deductions= net pay 

    But how do you determine what deductions are being made from your check? And for what purpose? 

    Keep reading to find out. 

    Determining the tax withheld from your check

    If you work full time then taxes are withheld from your paycheck each pay period. 

    While that may not be a thought that makes you giddy with glee, knowing what taxes are being cut from your check, and why, can help you better assess your exemptions. 

    There are several taxes that can show up on your pay stub. Some are the sole responsibility of the employee. Others are paid by the employer. 

    They are: 

    Employee Taxes

    Employer Taxes

    Federal Income Tax (FIT)

     State Income Tax (SIT)

     Federal Unemployment Tax (FUTA)

     State Disability Insurance (SDI) 

     State Unemployment Tax (SUTA)

    Social Security

    Social Security

    Medicare

    Medicare

    Taxes applied to employees

    Federal Income Tax (FIT): Federal Income Taxes are taxes that are taken out of your earnings by the IRS. You typically elect your exemptions when you complete a W-4, and then based off your tax bracket, a specified percentage is deducted from your check. 

    In the U.S. there are seven income tax brackets you can fall into: 

    10 percent, 15 percent, 25 percent, 28 percent, 33 percent, 35 percent, and 39.6 percent.

    State Income Tax (SIT): Similar to FIT, state income taxes are taken out of your check at a state level. 

    State Disability Insurance (SDI): This particular tax, which gives people covered under it the benefit of wage replacement in the form of disability insurance and paid family leave, is only applicable in certain states such as California. 

    Taxes paid by employers

    Federal Unemployment Tax (FUTA): This is a tax paid by the employer. Basically put,  FUTA  (along with state unemployment programs)  funds unemployment payments and provides compensation to those workers who’ve been laid-off.  While the FUTA tax rate is 6 percent, most employers qualify for a tax break of 5.4 percent. 

    State Unemployment Tax (SUTA): Similar to its federal counterpart, SUTA is also paid by the employer. It offers a type of unemployment insurance to workers who have lost their jobs. 

    Shared taxes, W2s and box 12 codes

    Social Security:  Social security is a federally mandated program, which helps finance retirement. As an employee, you will contribute 6.2 percent to this fund. Likewise, employers will also contribute 6.2 percent. 

    Medicare: Medicare provides assistance with medical payments for those who have hit retirement. As an employee, 1.45 percent of your wages go toward this tax. Employers also pay 1.45 percent. 

    Remember, if you make additional wages during the year (such as tips), uncollected social security and Medicare taxes should be listed on your among W2 and box 12 codes. 

    Above all, keep in mind that different states may also have their own local taxes (or tax breaks) applied to income. 

    While you may not always see the FUTA and SUTA tax reflected on your pay stub, you will definitely see SIT, FIT social security and medicare listed. Usually, you’ll find these together under the “deductions” section of your pay stub. 

    Understanding benefit deductions

    Now that you have an idea of the tax deductions listed on your pay stub, it’s time to take a look at the other deductions you’re likely to see. 

    While each employee will see the same taxes applied to their paycheck, other deductions can vary among employees.

    These discrepancies occur in light of the programs that employees participate in. 

    Check out the list below for an idea of what benefits are pulled from your paycheck. 

    Benefits and deductions on your pay stub

    • Health Insurance: The amount you pay for health benefits will vary based on the number of dependents you’ve claimed and what health care programs you’ve selected. However, the benefit of participating in these types of plans is that they are pulled from your check pre-tax, meaning they are not subject to the same taxes your wages are. They include: 
    •                      Vision 
    •                      Dental 
    •                      Health Care 
    •                      Flexible Spending Account 
    • Life Insurance: Again, this is another area where the amount deducted from your paycheck depends on the type of plan you have, your age and health. For that reason, plans rates range anywhere from $300/ year to $900/ year or more depending on these variables. 
    • Retirement Plans: Contributions you make to any retirement accounts through your employer will also show up on your pay stub. Similarly, these contributions will vary based on your income and the percentage you’ve elected to contribute. Some basic plan types offered through your employer may include:
    • 401(K)
    • 403(B)
    • Government 457

    Need more information about taxes and retirement? Check out these tax-effective retirement strategies

    Employers may match the contributions made to your FSA account or retirement plan. Because all employers are different, some of these amounts may show up on your pay stub while others don’t. For example, while you may see employer FSA contributions listed on your pay stub, you may not see those made to your retirement accounts. 

    Other deductions you may see

    Of course, there are also other deductions you made need to know in order to know how to read your pay stub. 

    While this is in no way a comprehensive list (if you’d like to know more refer here), these are some of the more common deductions you might see: 

    • Wage garnishments: These are deductions that are made to pay off a debt. They include unpaid taxes, child support, alimony, default payments on student loans, etc. 
    • Union fringe deductions: Fringe benefits are taxable benefits that employees get, which include benefits an employee gets as a union laborer. 
    • Union dues: Furthermore, if you happen to be part of a union, then you probably pay dues or fees to that union. These will  be deducted from your paycheck, which is also critical to knowing how to read your pay stub. 

    How time off adds to your pay stub

    Time off is another factor that can impact how to read your pay stub. 

    Typically, personal time off (PTO) can be found listed in the same subsection as the hours you’ve worked, holiday and overtime. 

    Essentially, this particular section will show you what PTO hours you have available and how many hours you’ve used thus far in the year. 

    The representation of those hours may look something like this: 

    Hours available/ hours used year-to-date

    When it comes to how to read your pay stub in terms of vacation days or time-off,  this is a good number to keep your eye on. Since some employers follow the “use it or lose it” principle, this part of your pay stub can be critical in helping determine if you need to take time off. 

    Most of all, you can rely on this section of your pay stub to help you calculate your pay if you plan on taking an extended vacation from work. 

    Get to know the abbreviations

    Part of the key to knowing how to read your pay stub is understanding what the abbreviations used stand for. 

    For that reason, we’ve provided a list of the most common abbreviations featured on pay stubs and their meaning. 

    • YTD: Year-to date, which is used to show your total income/ deduction thus far in the year 
    • SS or FICA: Social Security
    • PTO: Personal Time Off
    • FT or FWT: Federal Tax
    • ST or SWT: State taxes
    • MWT: Medicare  tax withheld

    Box 12 of the W-2  can be used for a great number of codes. This blog post explores them all in details

    Year-to-date summaries and tax exemptions

    Although year-to-date summaries can seem useless, they can actually make a few of payroll tasks more hassle-free.  

    How? 

    Firstly, they can allow you to ballpark the amount of taxes you’re paying and determine if you’re paying enough. It’s possible that you’re claiming too many (or too few) tax exemptions. 

    Additionally, year-to-date summaries can help to make filling out W2 and box 12 codes so much easier because it will help you better conceptualize how much an employee made within the year as well as the amounts allocated to other benefits (retirement, insurance, etc.) 

    By now, you’ve hopefully got a better idea of how to read your pay stub. This information can also provide you a better look into how tax withholdings and exemptions work. 

  • Why small businesses can benefit from outsourcing

    Why small businesses can benefit from outsourcing

    Why small businesses can benefit from outsourcing

    For many, the idea that small business can profit from outsourcing some tasks might not sit well. But there’s definitely a benefit to dropping the conventional mode of hiring a specially trained employee in parts of your business that are more on the operative side than the functional end. Here are just a few reasons why small business can profit from outsourcing.    

    As a small business owner, you can’t do it all.  

    While it might be a somewhat novel notion, you also don’t have to hire some to perform every duty involved in running your business. 

    In fact, of all businesses, small business stands to gain the most from outsourcing. 

    Take a look at how and why small business can profit from outsourcing.

    It’s cheaper

    Among the best reasons why small business can profit from outsourcing is because, in many cases, outsourcing is actually less expensive. 

    Think about it for a second. 

    Although you might have to pay a sign-up fee or any subsequent service fees, you don’t pay for anything beyond the cost of labor. 

    In other words, there’s no commitment in terms of benefits, paid vacation leave, etc. for another employee. 

    So, in the long run, you’re more likely to save money. 

    But be sure you keep this key point in mind:

    While outsourcing can be a cheaper option, it’s not ideal if you’re in the startup phase or don’t have a steady income. 

    What should I outsource? 

    Of course, when it comes to how small business can profit from outsourcing, some services are better than others. 

    As a standard rule of thumb, you should never outsource functions that are key to developing the main product or service you provide. 

    However, you might want to consider outsourcing any “behind-the-scenes” operations, including:

    • Payroll, finances & bookkeeping 
    • Shipping
    • Administrative tasks, HR functions
    • Marketing, advertising and promotion

    Learn more about how AccuPay can help you outsource your payroll needs.

    Provides varied talent and expertise

    When you outsource a task to another company, you’ll gain access to a team of highly trained individuals in one specific field.  

    What do I mean? 

    Companies provide business to business (or B2B) services typically bring on highly skilled professionals with expertise in a specialized area of service. 

    This model allows them to offer exceptional service in a few select areas of expertise. 

    So rather than having one or two employees that specialize in accounting, for example, you’ll gain access to an overall wider range of expertise and experience in accounting. 

    That’s really the most effective way small business can profit from outsourcing. More people on hand, who are specifically trained to handle a task or function are less likely to err and more likely to develop a better end result. 

    Saves time, resources and staff labor

    The last thing you want to be doing as a small business owner is scrambling against a clock, stretching your budget too thin or wearing out your employees. 

    For that reason, small business can profit from outsourcing by eliminating “extraneous” tasks in a day. 

    And rather than have one employee in charge of a number of highly skilled tasks, they can instead focus on the main duties they were hired to perform in the first place. 

    More importantly, when you outsource some functions (let’s take shipping and fulfillment for example), you’re not obligated to spend the extra time, money or labor to upkeep the facilities needed to manage those tasks. 

    Essentially, that means that by outsourcing you can actually save money and be more effective with the work force and resources you currently have. 

  • 5 Habits For Easy Tax Preparation

    5 Habits For Easy Tax Preparation

    You probably wouldn’t be too surprised to find out the number of Americans who enjoy filing their taxes is low. The tax code is massive, and grows bigger every year. Even tax-professionals don’t like reading it. With a few good habits in the year, you can quickly and easily prepare your return and send it off to the IRS for processing. Here are 5 Habits For Easy Tax Preparation:

    Make Good Record Keeping A Habit

    Easy tax preparation is like housekeeping; a little bit every day is easier than cleaning a whole weekend once a month. Record keeping can be as easy as pens, paper, twelve file folders and some paper clips. For people with smartphones, this is as easy as taking snapshots of the receipts as they come in.

    Keeping track of your revenues and expenses gives you a clear picture of what your profits look like and what your taxes will be. It’s also a way to dodge getting audited – if your records are accurate and you can produce documentation on request, Uncle Sam will largely leave you alone.

    If you didn’t keep good records, then Uncle Sam can make your life a lot more complicated. The IRS is interested in looking closely at returns with unusual claims. You can spend 10x the time, money and stress trying to sort things out after the fact. Installing easy tax preparation habits upfront is much simpler.

    If you’re self-employed, and even if you aren’t, error on the side of recording too much. It’s easy enough to remove inappropriate deductions later, and chances are there are more deductions available to you than you realize.

    For example, not only is there a tax impact on any winnings in a casino, there’s also potential tax impacts on your losses. Losses can be used to offset the gains. Are you keeping a detailed record of this?

    Ideally do your record keeping daily, if you have enough volume to justify it, or weekly. Do it monthly at an absolute minimum.

    Don’t Waste Too Much Time Chasing A Big Tax Return

    It’s important to try to avoid owing money to the IRS. Those payments make an unpleasant dent in your savings and can come with “underpayment penalty charges”.

    It’s also important to avoid going in the other direction as well.

    It’s not “bad” to celebrate a big return at tax time, but it probably means you could have rearranged your finances so you were saving more every month. This money could have been put somewhere where it was gathering interest. Or it could have been paying down mortgages and student loans faster.

    It may seem like nickels and dimes, but wealth is built on nickels and dimes. Windfalls happen, but gradual savings is by far the stronger strategy for building a high net worth.

    Having the IRS hanging onto your money for a year, or multiple years in some cases, is like giving them a loan at 0% interest — wouldn’t you rather that money be working for you?

    Your goal should be to adjust your W-4 federal tax withholding to balance your future ‘refund/balance owing’ amount to be close to $0. Keeping strong records will help here too. You want your return to be efficient.

    Pay For Tax Software

    Doing your taxes by hand is slow, and creates more room for error. Put the pencil and pink eraser down and get your hands on an online tax prep program. Every year, these systems remove massive amounts of human error and take a fraction of the time to use. It’s the gold standard of easy tax preparation

    You can use their knowledge data to answer your questions, the arithmetic will be perfect, and you can e-file your return quickly and easily. The IRS can process them much faster too – which means faster refunds..

    If your returns are more complex, or you’re self-employed, taking your return to an Accountant is a good idea, but do you know what Accountants use? Tax software, software not much different than what you’d be using at home.

    File On time, Every time.

    Unless you like paying late fees, this is a no-brainer.

    If you file late and you owe money, you’ll accrue a 5% penalty for every month it’s late. This does have a ceiling; the penalty can’t exceed 25% of your unpaid taxes.

    Filing late comes with a penalty all to itself. If you’re 60 days late (past the deadline or your extension deadline) the IRS can hit you with the lesser of $135 or an amount equal to 100% of your unpaid taxes.

    Self-employed people who fail to file over three years will stop receiving Social Security credits. Which of course means you’ll see a negative impact down the road when you retire.

    You should file on time even if you can’t pay any outstanding balance. You’ll dodge some of the penalties and you can work with the IRS to come up with a payment plan.

    Invest for the long term

    This for Taxpayers who are getting a bit more sophisticated in their financial sandbox. This won’t necessarily make preparing your taxes easier, but it’s a long term habit worth getting into.

    Yes, look for every deduction you can when it comes to your regular expenses. But once you’ve evolved from ‘saving money’ to ‘investing money’, it’s time to think about how to reduce those tax liabilities.

    The IRS differentiate ‘short term’ and ‘long-term’ investment holdings by whether or not the asset was held more or less than for 365 days.

    Short term capital gains (365 days or less) are taxed at the ordinary income tax rate. Long term capital gains (366 days +) fall into one of three progressive tax brackets, each of which having a lower tax rate than the short term.

    The rates change based on your earnings and your marital status, but you always pay lower rates on long term capital gains. Use this knowledge to plan your investing accordingly.

  • How to ask your clients for good referrals

    How to ask your clients for good referrals

    How to ask your clients for good referrals

    As a business owner you should know how to ask your clients for good referrals. No one goes into business to settle for a mediocrity growth rate. You want to grow your business. You want more of your prospective clients to enjoy what you have to offer. One sure way to get more clients is to ask for referrals. Read on for some super valuable tips. 

    Curious to know how to ask your clients for good referrals? 

    If you own a business, you know that to be successful your business has to keep growing. 

    So what’s the key to growing your company and attracting new clients? Word of mouth. 

    People still heavily rely on what their peers say about a particular company, service or experience.

    That’s one of the best reasons why you should rely on your current clientele to vouch for you and your work. 

    But happy clients don’t always  equal voluntary raving reviews or new leads. 

    So how do you go about getting leads that actually go somewhere? Check out these tips on how to ask your clients for good referrals. 

    Tip #1: Share your own referrals

    You know when people say that you have to give more in order to get more? 

    Same goes for your business. If you want quality referrals, GIVE quality referrals, especially to your clients. 

    If you give a client a good lead, and they know you’re behind it, more often than not they’ll reciprocate and try to recommend a contact from their own network to you. 

    Tip #2: Make it intuitive

    Really want to know how to ask your clients for good referrals? Make it a no brainer for them to do so. 

    Think about it, when Amazon asks you to rate your experience with a seller or a product, what they’re really asking you to do is give a referral. A good review can generate really promising leads. 

    And it works. Just consider how many times you scroll through the reviews on a product before you purchase. 

    The same concept can be applied to your business. 

    Ask clients to give you good reviews in a way that makes the process easy and intuitive for them. 

    After you’ve completed a project for them, add them to an automatic email list that will direct them to the appropriate place to give a review, whether it’s Yelp, Google reviews, etc. 

    If you want hard leads, create a form that clients can easily fill out on your website if they’re interested and add it to your weekly or monthly newsletter. 

    Tip #3: Incentivize the referral

    When people are content, they aren’t motivated to take additional action.That’s why happy clients don’t always equal a review or glowing recommendation.  

    You can get around this by giving customers that go the extra mile an incentive. 

    Try offering a free or discounted service when customers refer new clients. When the new customer signs up or starts a contract, the person who referred them enjoys the perks, and your business grows.

    Tip #4: Pick the right time and ask

    The tactic on persuading someone to do anything isn’t about how you ask, but when you ask. 

    One of the lesser known secrets on how to ask your clients for good referrals is asking for the referral while the amazing job or service you completed for them is still fresh in their mind. 

    Immediately at the end of a project, send your client a follow up email asking them to leave a review or make a referral.

    So, what do you think about these four tips on how to ask your clients for good referrals? Leave your comments, and please follow these these steps and you’re bound to see your business grow. 

  • Perks of paperless payroll

    Perks of paperless payroll

    Perks of paperless payroll

    When it comes to doing the best you can for the environment while also building a successful business, sometimes the key is to find areas were you can cut out the use of paper. Payroll is definitely one of them.  Paperless payroll offers plenty of benefits that will not only help the environment in the long run, but also help the overall image and bottom line of your business. Just take a look. 

    The perks of paperless payroll are pretty infinite.  

    As we look toward more sustainable ways of living on a global scale, paperless is definitely the way to go. 

    Payroll is among the top backend business functions that can take up a lot of paper. Going paperless can not only make your business more environmentally friendly, but it can also help you save on your bottom line.  

    1.Cost saving

    It’s easy to take for granted just how much money we spend on paper every single day. 

    But the fact of the matter is that businesses spend thousands of dollars on paper every year. If you’re looking for way to cut down on cost, paperless payroll is definitely the way to go.

    According to the American Payroll Association, businesses that switched to paperless payroll saved an average of $2.87 to $3.15 per pay run. 

    Businesses also saved money on reissuing lost or stolen checks, which can cost about $8 to $10 per replacement check. 

    2. Hassle-free

    In today’s fast-paced, web-based world, paper can just weigh you down. 

    In fact, one of the perks of paperless payroll is that it saves a lot hassle in the long run. Here are some of the ways it can make life a little easier:

    • 1Pay is alway available on-time regardless of holidays
    • 2Employees no longer have to fuss with manual time cards; plus, intergrated time clocks and time management systems ensure that all time logged is accurate
    • 3Employees have quick and easy access to their pay stubs, w-2, etc. online or on a mobile device
    • 4Fewer errors
    • 5Tax filings and payments are automated 

    3. Easier access to employee data

    If your company has an in-house HR department, you’re probably familiar with how much paperwork comes with the territory. 

    And you know how much time and effort it can take to track down employee information when you need it. 

    Paperless payroll eliminates that problem because all pertinent information about your employees is available in once place: the cloud.

    Learn more about the difference between Full service Payroll vs. in-house payroll.

    More importantly,  cloud based system are secure and allow you with access to that information at any time from almost anywhere. 

    Out of all the perks of paperless payroll, the real holy grail is that it will save  you and your employees time, money and effort while also helping your business grow sustainably — and that’s something everyone can agree is good business. 

  • Steps to a Successful Safety Audit

    Steps to a Successful Safety Audit

    Steps to a Successful Safety Audit

    Safety is paramount to every business, and as a business owner you need to know what are the essential steps to a successful safety audit. If you’re looking for good tips on how to make the work environment a safer place, keep reading.  

    Do you need to know what are the steps to a successful safety audit? We’ve got you covered. 

    Safety audits sound intimidating, but they’re actually easy to complete and extremely beneficial to the overall health of your workplace environment. 

    In fact, you can even complete a self-safety audit. All you need is a group of knowledgeable employees to  assess the different areas of compliance.

    Follow these 5 steps to have a successful safety audit. 

    1. Get a diverse group of auditors

    You can complete a self-audit by creating an internal auditing team comprised of employees and supervisors from different departments. 

    Managers, production line workers and even members of your HR department can be included in this team.

     Getting individuals from different areas of work and specialties will lend varied expertise to the audit that can give more insight on areas of improvement.  

    The more varied your group of auditors, the more comprehensive the safety audit will be. 

    2. Be thorough

    Once you’ve established who your safety auditors are, it’s time to start self-assessing. 

    You can use one of these self-audit checklists as a guide. 

    Keep in mind that depending on the nature of your company, the amount and types of safety factors you’ll have to check will vary. 

    But no matter if you oversee a microchip manufacturer or a CPA firm, one of the 5 key steps to a successful safety audit is to be as comprehensive and thorough as possible. 

    Among the key things you should check for include: 

    3. Look for areas of improvement

    When it comes to workplace safety, there are always going to be areas where we can do better. 

    And that’s not a bad thing. In fact, the most important piece of the 5 steps to a successful safety audit is to conduct the audit with an eye for areas of improvement. 

    Not only will that help you determine where the safety hazards in your company lie, but also it will actually help you mitigate the chances of workplace injuries or lawsuits. 

    4. Create a quick corrective action plan

    Once you’ve assessed where the safety problems in your business are, you need to develop an action plan to fix them. 

    Some fixes might be simple, while others may take more time. However, you really want to make the changes as soon as possible. 

    Set up a plan with clear deadlines and goals built-in.

    Give yourself a clear time frame establishing when and how you plan on addressing any safety issues. That will help ensure the job gets done and doesn’t get forgotten as you take on other tasks or projects. 

    5. Make audit results and action plan public

    Lastly, but far from least, post the results of the safety audit and any action plan you’ve created in areas where all employees can easily see them.

    The purpose of this is twofold: 

    Firstly, your employees will appreciate being kept in the loop — which will increase the overall safety awareness in the work environment. 

    Secondly, it acts as another layer of accountability that will help you (or the audit team) stick to the goals set aside in the corrective action plan. 

    Stay on top of these 5 steps and conduct an annual safety review. If you do, you’re guaranteed to have a successful safety audit every time. 

  • How to switch payroll providers smoothly

    How to switch payroll providers smoothly

    Do you feel trapped in your payroll service and find yourself wondering how to switch payroll providers smoothly? 

    Well, the old answer to that question used to be “you can’t.” 

    Switching payroll providers used to mean having to manually track down and take all critical information–such as sensitive info belonging to your employees–before walking out the door. 

    Thankfully, that’s not the case anymore. 

    Whether you use a PEO or a payroll firm, sometimes it can feel like your paying too much for too little.

    So how do you go about saying goodbye to your old provider?

    Thanks to the information revolution leaving your payroll provider has never been easier. 

    Check out these tips on how to switch payroll providers smoothly. 

    Know why you’re leaving

    The truth is it’s hard to figure out how to switch payroll providers smoothly if you don’t have a good idea about why you’re leaving in the first place. 

    Of course, there are a lot of valid reasons why you might want to leave.

    That includes:

    •  better service
    • your current provider’s system is outdated
    • your company is rapidly growing
    • You’re being overcharged

    A word to the wise however: 

    Don’t leave just because someone else has offered you a cheaper price. 

    Saving money is a perk only up to certain extents. Yes, you should always look for a payroll provider that’s willing to negotiate, but you don’t want to give up quality for a cheaper price

    Instead, make sure that the provider brings more to the table than just a tempting price. 

    Do your research

    Which brings me to my next point.

    If you really want to know how to switch payroll providers smoothly, here’s the key:

    Compile as much information as possible about the company you plan on switching to.

    Especially when it comes to payroll, reputation is everything.

    Someone can offer you a great price, but if they have horrible reviews online, or sound too good to be true, you probably want to steer clear. 

    And don’t just depend on google reviews either. 

    Confer with other business owners and find out what they think about that particular company. Look into the provider’s clientele and even see if you can reach out to some of those customers to get their opinion on the service.

    Also take a look at the provider’s record on your local Corporation Commission’s website.

    Plan ahead

    One of the biggest mistakes you can make when switching payroll providers is making the move too soon.

    You wouldn’t cancel your car insurance before you secured a plan with another company, right?

    The same goes for payroll: one brash decision and you can find your company (and your employees) stranded without a back up plan. 

    Although it might be tempting, don’t tell your payroll provider “goodbye” just yet. Instead, make sure you have another plan with a different provider in place before you leave. 

    This on its on its own is how to switch payroll providers smoothly. The reason is simple:

    Neither you or your employees will notice a break in service. Additionally, this gives you the right amount of time to find the perfect service for you. 

    Also, planning ahead will help you avoid any cancelation fees because you’ll be able to determine when your contract ends (if you have one) and plan accordingly. 

    Collect your employee data

    Just like you trust your employees, they are also counting on you to keep their personal information safe. 

    Additionally, having to give all of your employee information to a new provider all over again can be complicated and down-right inconvenient. 

    Collecting that information from your old provider before you leave, however, takes all of the hassle out of the process. 

    You won’t have to worry about the security of your employees’ information and you also won’t have to worry about compiling that data again. 

    By collecting it one place, you can simply turn over that information to your new provider when it comes time.  

    Compare payrolls

    When it comes to payroll, accuracy is the most important thing. 

    The last thing you want is to end up paying for a payroll service only to end up also paying for costly mistakes. 

    That’s why it’s really important to double check your new payroll against the old. 

    One of the best ways to do this is to run a parallel payroll before leaving your old provider. 

    That way you can catch any errors before they become big problems and discuss them with your new provider. 

    Conclusion 

    At the end of the day, knowing how to switch payroll providers smoothly is all about having a strategic exit strategy.

    Although it takes more work, it’s definitely worth it. Finding payroll firm that’s accurate and provides great service at a reasonable price all while having the peace of mind is never overrated. 

    Don’t overlook these tips. They can be the difference between spending hundreds of extra dollars on payroll and finding a system that fits your needs and your budget. 

    Follow the above steps and you’ll spend less time worrying about your payroll and more time getting it done. 

  • Top eleven behaviors to avoid when on a tight budget

    Top eleven behaviors to avoid when on a tight budget

    In this article we are going to examine the top eleven behaviors to avoid when on a tight budget. 

    So, we know looking for a job isn’t easy. In fact, it can be flat out stressful.

    But you know what’s even worse? Being on a limited, or fixed, income without a safety net.

    Whether you’re newly unemployed or a freshly out of college, the fact of the matter is you must to be cautious about the money you have right now.

    You need money set aside you can fall back on in the event of an emergency. More importantly, you also need enough money to pay your bills.

    Let’s face it: there are probably plenty of things you spend money on every day that you could do without.

    It might be high time you reassess your budget. Start by taking a look at top eleven behaviors to avoid when on a tight budget.

    1. Getting into debt

    On a fixed income? The last thing you need is another credit card or loan.

    Taking out a small loan or opening another line of credit might seem like a great fix initially, but don’t forget that you have to return the money you borrow on top of any interest you accrue. 

    Odds are if you’re on a tight budget, you don’t have the extra money to pay back the interest. 

    And the problem with using credit on a tight budget is it can spiral out of control.

    It might seem like an extreme, but it’s actually very easy to find yourself using one credit card to pay another when things are lean.

    Don’t do it.

    Use your credit card sparingly when you’re on a budget and keep the increments small and manageable.

    And whatever you do, avoid the temptation to open a new account until you’re in a more stable position financially. 

    2. Online shopping

    Here’s another habit that can be hard to break. 

    But breaking it can be well worth it in the long run if you’re tight on cash flow. 

    Think about the things you typically buy online for a moment. 

    Most likely, about 99 percent of the things you purchase aren’t considered necessities.

    And, even if you use bargain websites, your shopping cart totals can rack up.

    That’s not to say you have to deny yourself the pleasure of online shopping for eternity. Instead, just make an effort to purchase things you need or really want when they’re on sale or if you happen to get a significant discount through a coupon or promotion. 

    3. Dining out/nights out

    Sure, once in a while a night out with friends or a good pre-cooked meal isn’t going to hurt.

    The key here is to keep how routinely you go out down to a minimum.

    It’s probably unwise to eat out every day or even every week. But you can treat yourself occasionally. 

    Another thing you want to avoid: spending too many weekends partying with your friends.

    As mentioned before, once in a while won’t hurt. But even then, be careful about how much you spend at these kinds of outings. 

    It’s really easy to end up spending way more than you planned when you’re out and about with friends, especially if you’re drinking. 

    Likewise, try to be frugal when you do go out. Instead of meeting friends for a full out meal, don’t be afraid to suggest meeting for drinks or coffee. You can also try to cut down on your bill by suggesting meeting at a restaurant during their happy hour. 

    4. Uber/Lyft

    Sure, if you don’t have a car, ride-sharing apps Uber and Lyft are a great deal.

    But sometimes you have to think about how often you’re using these kinds of services. If you’re using these kinds of services to attend interviews, than yes, the benefits outweigh the costs.

    However, if you’re regularly using a ride sharing service to go out with friends, hit the gym or head to Starbucks, it’s probably time to rethink that.

    The fact of the matter is while Uber or Lyft are cheaper than some taxi services, your bill can really rack up, especially if you use them often.

    Instead, try taking public transportation or riding your bike.

    5. Purchasing what you can borrow

    It’s nice to have your own things, no one can deny that. 

    But when you’re on a budget there’s are times when you need to compromise. 

    Of the top eleven behaviors to avoid when on a tight budget, one of the biggest one is to avoid purchasing things you can just as easily borrow. 

    This doesn’t necessarily mean you should go around neighborhood borrowing sugar and flour, but it does mean when the option arises to be thrifty you should take advantage of it. 

    For example, let’s say you’re heading out of town for a professional conference and need a high quality camera to take pictures with for your website or social media page. 

    You could drop three-hundred dollars on a brand new camera for this conference. Or you could just ask to borrow a similar camera your friend happens to own. 

    This is an especially good idea for those things you’re only going to use one time and never again. 

    You don’t need to invest money in the things you’ll rarely use, and since it’s unlikely you’ll be asking to borrow them often, most people will be willing to give you a loan. 

    6. Daily Starbucks

    You’ve probably heard this one a lot. But truly, this is a major one of the top eleven behaviors to avoid when on a tight budget. It can also be the easiest to avoid.

    Starbucks is a great convenience, but on a budget, it’s a convenience you can’t afford–especially every day. 

    Why?

    Well, spending five to seven dollars each day can really add up. Let’s say, for argument sake, that you spend an average of $5 per day on your regular Starbucks drink. 

    That’s $35 dollars a week, or about $140 a month. In a lot of cases, that’s money that could go towards paying utility bills like water, trash and sewer.

    Instead, opt in for a nice pot of home brewed coffee and only rely on Starbucks when you need a treat.

    7. Renting an expensive apartment

    You may not think about it, but where you live can be a huge luxury.

    For most people, rent is what eats up a large portion of their cash flow every month.

    But when you’re on a tight budget, rent can be one of the most difficult things to make up.

    Tax deductions can help put some money in your pocket. Here is a great article on the most overlooked tax deductions you can take advantage of now.

    Don’t make the situation harder on yourself by renting an apartment which costs more than you can afford. 

    If you’re only bring in in about $240 every week on unemployment, the last thing you want is for the entire check going toward paying for rent. 

    If you find yourself in this boat, maybe it’s time you relocate or find a roommate. 

    For those who are fresh out of college, moving back in with your parents is also another option. It may not be the most ideal solution, but it can be a good move until you’re financially capable of living on your own. 

    8. Forgetting to budget

    One of the worst of the top eleven behaviors to avoid when on a tight budget not budgeting

    Self-control and discipline are two things everyone needs to master in order to live a happy, healthy life in terms of financials. 

    If you run to the bank, cash your check and instantly start spending on things you can probably do without, it’s time to reassess your priorities.

    Budgeting is a good habit to have no matter your financial circumstances, but its also something that can keep you out of debt when things are tight.

    The key here is to make a list of the important things you need to pay first. These include:

    Top Eleven Behaviors to Avoid When on a Tight Budget

    • bills
    • groceries
    • adding money to your savings
    • health expenses 

    Once you’ve paid all of these things, you can then evaluate any money you have left over. Although most of the time it’s a good idea to set any extra money aside when you’re on a tight budget, treating yourself every once in a while won’t hurt. 

    9. Lending money

    Sometimes helping other people out is the best feeling in the world. The spirit of giving, however, can turn into a problem when you put others over your own well-being. 

    We’ve all heard of those people who give their last dime to help others. And that’s a good behavior to cultivate in yourself–except when every last cent counts.

    Not to say you should never give money to others. But when you’re on a budget, you need to be very cautious about giving or lending money to other people when you could be using those funds to pay rent or your bills. 

    Even after you’ve paid your bills, you want to be putting money aside in case of an emergency. When you give money away, that money is taking right out of your safety net.

    It’s not easy, but try to refrain from lending money out to friends or family when you’re on a budget. 

    If you’re really adamant about helping someone out, try doing something for them instead of giving

    For example, if a person is going through a tough time financially, offer to watch their kids while they’re out looking for jobs or whip up a home cooked meal.

    There are lots of things you can do to aid others without putting your own financial health at risk.

    10. Holding out for the dream job

    This is a problem that a lot of college graduates run into after college. You get your degree and are suddenly faced with the reality that life doesn’t always go the way you’ve planned.

    The mistake a lot of graduates make is choosing to hold out for their ideal position or paycheck instead of buckling down and trying to make money any way they can.

    There are two ways this hurts instead of helps:

    • You earn little to no money during that time
    • You earn little to no experience as well

    Simply put, when you’re not earning any income, you can’t pay your bills. 

    At the same time, the lack of a job–no matter how big or small– also makes you less likely to get hired in the future. 

    Why? 

    Employers are typically looking for people that present themselves as self-starters and have the “fire-in-the-belly” to make things happen. 

    While you might be holding out for your ideal job, what employers see on your resume is a lot of idle time. 

    If want to pay your bills now and in the future, then you need to be willing to embrace the jobs you do land– even if they’re not exactly what you hoped. 

    Sometimes this will mean freelancing. Other times that will just mean taking on the under paying job. 

    Just remember: you’re not married to this job for life. It’s just a stepping stone to help you land the job you’ve always wanted. 

    11. Failing to save

    If you’ve read through this post by now, you might have noticed one common theme running throughout all of these tips: the importance of saving money.

    If there’s any one particular behavior of the top eleven behaviors to avoid when on a tight budget, failing to save money is king.

    Keep in mind, when money is tight, you’re more susceptible to finding yourself in debt because of an emergency or unexpected expense.

    Interested to learn a little about Individual Retirement Accounts (IRA)? Here are five reasons to contribute to an IRA today.

    This is why you need to set money aside. When you have a healthy savings, you’re more prepared to address those unplanned expenses and less likely to depend on a loan or credit to help you get through it.

    More importantly, having savings, helps you address those times when things get particularly lean, like when your unemployment check is delayed. 

    Set money aside whenever you can, even when finances are really good. You never known when those funds just might come in handy. 

    Conclusion

    Now that you have a clear picture of top eleven behaviors to avoid when on a tight budget, you’re better prepared for whatever the future might bring. 

    Remember, even when finances aren’t tight, budgeting is never a bad idea. Maintaining a list of dos and don’ts that are specific to your finances and setting aside a savings goal for every paycheck enables you to take on the world when the going gets tough. 

    As with all finances, weathering through tough times is all about coming up with a game plan and sticking to it. 

    So craft a financial plan that works best for you and you’ll always be prepared for whatever life brings.

    Before you go, what are some other behaviors that we can all avoid when on a tight budget?